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Compare & Merge Documents

Asked By: Pauline Kent Date: Oct 16, 2009 Category: Sharepoint Views: 307

SPS 2003 was stood up in our office and there was a question that was
raised by one of our co-workers:

They use the "Compare and Merge Documents" feature a lot in Word. I
know in SPS 2003 there is versioning and when a user clicks on the
name of the file, he/she will always get the latest version unless
they go into version history.

I know in Word, you can open a file from a particular document
library which will always be the latest version, but is there a way
(programmatically or not) to allow the users to open the version
history for that particluar document?

Otherwise if the users can't do this then they will not be able to
use the "Compare and Merge Documents" feature.

Is anybody using this feature with SPS? Any recommendation on how the
users can use this feature with SPS?

Tagged:compare merge documents

7 Answers Found

Answer #1 Answered By: Nisarg Shahane Answered On: Oct 16, 2009

Yes you can browse and open files in the version history from Word 2003
(on the File menu) or from the browser...

Answer #2 Answered By: Naimish Misra Answered On: Oct 16, 2009

Can you tell me how to do that because when I browse to the document library, I
only see the filename?

Answer #3 Answered By: Terence Thornton Answered On: Oct 16, 2009

Sounds like you may not be running a browser that can handle DHTML which
is what is required to get the drop-down menu when you hover over the
filename on the document library. From this drop-sown you get the
Version History option

If you are running such a browser then clicking the filename *should*
bring up another browser window that gives you all the required options.

Answer #4 Answered By: Alka Sarabhai Answered On: Oct 16, 2009

This is what I'm trying to do:

I navigate into a document library and I selected version 2 of a document. The
document opens in the browser. I then go to the top menu and under Tools, I
select Compare and Merge Documents and a browse box opens. I navigate to the
document library and I see the file. Are you saying if I hover over the file, I
should see a drop down menu? I'm using IE 6.0, this should support DHTML.

Answer #5 Answered By: Eashan Nadkarni Answered On: Oct 16, 2009

The Compare and merge dialog just brings up the standard
File/Open dialog which does not allow you to navigate to versions.

In this case what you need to do is to first open the previous version
of the document (through your browser or using the File/Version History
in Word 2003) and then choose the current document as the one to be
merged in.

Answer #6 Answered By: William Odom Answered On: Oct 16, 2009

Yea, we're able to do that, compare an older version to the latest version. But
we have a requirement to compare old versions to old versions, meaning version 2
comparing to version 3 while version 4 is the latest version. Any ideas?

Answer #7 Answered By: Mia Scott Answered On: Oct 16, 2009

You'd need to do a two step process - first extract the versions you
want and save them to disk. Then open one of them and Merge and
Compare...not elegant I agree but you might be able to wrap some of the
procedure up in a macro.

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