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Client licensing costs

  Asked By: Pauline    Date: Apr 06    Category: Sharepoint    Views: 1154

Can anyone confirm the pricing/licensing structure for clients using

If I have 600 users who will be simply viewing pages created with
Sharepoint -- all of these users will beed the $72 CAL (Client
Application License), correct? (600 * $72 = $43,200)

None of the users are using XP yet.



4 Answers Found

Answer #1    Answered By: Devon Welch     Answered On: Apr 06

I cannot speak for Microsoft, but my understanding from discussions directly
with Microsoft are that if the user must authenticate, then a cal is needed.
This follows the same policy that has been used for IIS as well as
exchange and active directory. Of course essentially all of the unique
functionality of sharepoint requires authentication.

Answer #2    Answered By: Sridhar Tantry     Answered On: Apr 06

You are correct. A CAL for each user and $3995 for the server. That is about 1/3
to 1/4 the price of the other document management (DM) packages out there. MS
also now offers a server based price but only for "non-authentication" type
extranet users (no subscriptions, no discussions, no check-out, all DWP pages
have to be set for the "everyone" group, etc...).

You may want to check with the local MS office to see if there is any way to
shave any of the money down... But honestly, if you can get a complete DM system
for under 50K, I would take it and use all the features, authenticated and

Answer #3    Answered By: Jonathan Justice     Answered On: Apr 06

I can confirm  that SPS is anything between .33 and .20 of the cost of a
standard DM package. MS have enabled an 80:20 approach to DM which is highly
cost effective. Its a v. good system from that perspective.

The key problem with the Sharepoint environment, however, from a DM
perspective is the fact that it is tightly integrated with Office 2000/XP.
This means there is nothing to stop an author from checking out a doc and
saving it to their local disk (rather than the WSS) and so not allowing
other users to access this version from then on (duh!). This means the doc
is lost from the system. This trust element means that SPS relies on people
being intelligent about the environment they operating in.

The solution would be to make this impossible and to only enable a .tmp file
to appear on the desktop, being accessed ONLY from the WSS. Hopefully this
will come in version 2.

I've got some interesting thoughts on MSSearch for people out there, but
I'll put this in a separate thread.

Answer #4    Answered By: Dhanishta Bapakar     Answered On: Apr 06

I would imagine the MS response for document saving would be to disable that
ability through the use of desktop policies (assuming they are on an desktop OS
that can be locked down in that way). If you look at competitors like LiveLink,
PC-Docs, or Documentum, they too would have the same "risks" you mentioned. I
architected for one company and they simply put in place a corporate HR policy
that saving sensitive corporate documents anywhere but within the system is
punishable by firing. An advantage of their HR policy was that it did not tie
the hands of the law abiding staff (they could still save non-sensitive memos,
meeting notes, peronal docs and such locally) but it did provide for stiff
penalties for those that chose to ignore the rules.

Also, I have found in working with DM packages over the years that people that
save private revisions locally are typically just in need of an education. It is
pretty embarrassing for them when their boss asks why something is not in the
doc and the author says it is in their version... but apparently no one else can
see it.

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