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Checked out Documents not showing in document library

  Asked By: Ramsey    Date: Dec 31    Category: Sharepoint    Views: 6837

For one folder in our document library files are added by printing the
document to a PDF and saving it directly into the SharePoint file path.
When we do it this way the document is in 'checked out' status and
noone can see it expect the person that added it.

I checked for previous posts and found an explanation of the following:

"Documents that are uploaded to a Document Library with required
metadata or multiple content types will be uploaded as Checked Out

I checked what fields were required and only the "Name" field, which is
the document file name, is required. We do have the Title field listed
to be filled out when you upload a file but it is not required. For the
multiple content types part is this referring to multiple file types?

Are the only options to either turn the Check Out functionality off or
to use the Manage Checked Out documents function?



3 Answers Found

Answer #1    Answered By: Kabeer Karkare     Answered On: Dec 31

The other option is to have the person  who uploaded  it go into the library  and
check it in. They will be able to see it.

Answer #2    Answered By: Nathaniel Davis     Answered On: Dec 31

Does muliple content  types mean file  types? The only required  field
on my document  library is the Name field  (file name). Does SharePoint
not recognize this when it is saved to the folder  via explorer view?

Answer #3    Answered By: Zoe Cotton     Answered On: Dec 31

No I don't mean file  types. content  Types means actual sharepoint  Content
Types. If you haven't enabled management of Content types  in the Document
Library and added  additional Content Types then you only have one in that
document library. I'm not sure how the content type gets set when you upload  a
doc via a file share, but a checked  in version is clearly not being created.
You can either turn  off require check  out or have the person saving  the file
check the document  in.

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