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Batch upload of documents stored within Sharepoint

  Asked By: Josiah    Date: Jun 10    Category: Sharepoint    Views: 2533

I'm in desperate need of assist. We need to develop a way to automate the
update of files within sharepoint on a scheduled basis. We've heard rumors
about mapping a network drive to the URI of the document library but have been
unsuccessful in getting this to work on any operating system other the XP. We
need this process to run on a server platform.

Does anyone know how we can address this requirement.

The use case is as follows:

User A manually posts a file to Sharepoint that requires updating on a weekly
basis. The file is automatically generated from an external program and placed
on a shared drive. The goal is to automate the updating of the file within
sharepoint instead of requiring a user to grab the update file on the shared
drive and update manually update it in sharepoint.

We have found a third-party application that allows us to map a drive from a
server platform to the URI but we'd like to know if there is a no charge option
out there or a Microsoft support solution.



6 Answers Found

Answer #1    Answered By: Jose Baker     Answered On: Jun 10

Couldn't the external  program place the file  directly into the SharePoint
document library? Am I missing something here?

Answer #2    Answered By: Cornelius Guerrero     Answered On: Jun 10

There are third party tools for this. One of our partners,
Syntergy, sells something that would automatically  push files  placed into a
file share to a document  library.

Here is what they say about it:
A great feature of the Bulk Loader is the ability to run  it constantly in
the background or on a specific schedule. Through the use of a special
Administration page, the application  can be set to monitor any number of
different "drop-off" directories for incoming documents. These documents  are
then processed and loaded into your system  automatically. It is great for
loading documents from the desktop (or central file  servers) or from other
applications that do not have API capabilities.

Answer #3    Answered By: Roderick Wolfe     Answered On: Jun 10

This makes me think of another possible option. How about having the
application send output as email to the document  library? I'm looking at
delivering some of our reports this way.

Answer #4    Answered By: Johnny Cruz     Answered On: Jun 10

Email enabled document  libraries are certainly cool and can be used to pull
emailed documents  into a document library. However, I think that he needs
solution  that doesn't require the application  that creates the document to

Answer #5    Answered By: Norman Santos     Answered On: Jun 10

t would be best if the applications could remain the
same. I'll look at Syntergy products this afternoon. From your description
it sounds like their software would work  better than the one we've found  that
must be scheduled  to run.

Answer #6    Answered By: Walter Stone     Answered On: Jun 10

I wouldn't mind changing the external  programs but most of the reports are
user written macros that run  on PC's and servers and post the resulting files  
on a shared  drive. There are well over 100 separate programs creating the
various reports. The easiest solution  for me would be to upload  them
automatically from a shared drive.

I'll test changing one of the macros but not sure I could change all of them.

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