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autmating send an email with a sharepoint document

  Asked By: Darren    Date: Feb 12    Category: Sharepoint    Views: 1812

I have been asked if it is possible to store a document in SharePoint
and automatically email it daily to an outside source. We are currently
using SharePoint 2003 sp2. If this is possible, how would it be done?



4 Answers Found

Answer #1    Answered By: Iris Ballard     Answered On: Feb 12

I think you would have to have some sort of event handler that fired after a
certain timeframe that emailed the documents added today.
Is there a reason why you wouldn't just add an alert and let the user log in
to see the daily  documents added? If its due to external partners, you can
still create a log in for them and even create a separate library for daily
documents added.

Answer #2    Answered By: Selena Glenn     Answered On: Feb 12

I am interested in Liz's question but for a slightly different reason.
I would also like to set up some kind of daily  agent that triggered an
alert, just as a way of checking the alerts are working (i.e no email
in the morning, alarm bells ring). Equally, we occasionally find that
WSS search stops working, it is easy to fix (rebuild the SQL full-text
catalogs in our case) but if there was an automated test each day that
would be really helpful.

Do any admins out there have any 'widgets' that they find helpful for
tests such as this? I suspect that what Eric said is right and the
only way to do it is event handlers and triggers and .net code but I
don't have those skills (although one day hopefully).

Answer #3    Answered By: Kalpana Ghatge     Answered On: Feb 12

I believe alerts will work just fine in some cases, but
for this instance, I believe I would need to look at having an event
handler do the job. I will get my programmers to take a look.

Answer #4    Answered By: Bobbie Rodgers     Answered On: Feb 12

In v2, you will need to write a custom program that the OS will run
every day. An event handler doesn't have a time element, just events.

In v3, you could write a SharePoint Timer Job. An event receiver or even
a workflow doesn't have a time element, just events.

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