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Audience Issue

  Asked By: Bryson    Date: Aug 14    Category: Sharepoint    Views: 1428

I have a list of documents in a document library and
want only few members of our team members to see it.
I created Audience with the required users and
targeted it to the document. Still all other
Non-Audience members can view the document or even the

Is there a way of restricting documents from being
viewed by outside Audience members. I have no problem
in importing profiles or adding members on Audience.



4 Answers Found

Answer #1    Answered By: Rashawn Hopper     Answered On: Aug 14

Permissions cannot be set at document  level, only document library.
Put the documents  in question into a document library  where only the appropriate
individuals have
the appropriate permissions.
Even if you are a member of an audience, you do not see items to which you do
not have access.

Audiences are a targeting tool, not a security filter.

Sharepoint does not support explicit "access denials" like NTFS does.

Answer #2    Answered By: Horace Coffey     Answered On: Aug 14

I'm not entirely clear how you are targeting an audience  to a document  in a document library. If you are targeting a portal listing that points to a document to a specific audience, and are then using a grouped listings web part to display your listings your listing will still show up for all users. This webpart does not support audience targeting within the part itself (unless you group by audience). However, if you target the entire webpart to the audience, only those members  of that audience will see the webpart.

Audiences will not allow you to manage permissions, only targeting of content.

Answer #3    Answered By: Rigoberto Beard     Answered On: Aug 14

I don't spend much time in SharePoint Portal Server so take these with a
fine grain of salt.

First, an SPS audience  is a means of targeting content. It is _not_ a
security construct. If you only want some people to see it, secure it in
a separate Document Library or Site/Area.

Second, only two things currently alter their display based on audience
membership. The Grouped Listings Web Part can restrict the display of
Listings in an Area by audience. Web Parts in SPS can be entirely hidden
from view  on a page based on audience membership using the Tool Pane.

Answer #4    Answered By: Alphonso Mckay     Answered On: Aug 14

You need a separate document  library. Audiences are *not* a good way to
do security and they can't be applied to documents  anyways.

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