Sharepoint Forum

Ask Question   UnAnswered
Home » Forum » Sharepoint       RSS Feeds

Assigned to field allowing multiple selections & email notifications

  Asked By: Marissa    Date: Nov 24    Category: Sharepoint    Views: 4025

I have some customers who have modified their task list to allow the
"Assigned to" field multiple selections. However, now it seems as
though an email notification is being sent to many more people than
identified in the "Assigned to" field.

Has anyone else run into this issue before?



2 Answers Found

Answer #1    Answered By: Cheryl Kelley     Answered On: Nov 24

Do those other people  have alerts setup against the task  list by chance?

Answer #2    Answered By: Titus Sweet     Answered On: Nov 24

Yes, I have the same issue. And the only fix I found for it is Not
allowing more than one email  id . Also it has to people  Only ( and not
people or Groups ).

As a work around for it, you can create a Simple Work Flow task  to just
send emails using the sharepoint designer . But that's an overhead for a
simple emailing thingie to create a WorkFlow for it. Nextly, the Format
of Emails created from Sharepoint Designer is really BAD!

There is a second work around to this. Create a view for assigned  to =
"[Me]" and set the Alerts for that View. But, this too is not a very
standard solution. Cos, if the users created more alerts by themselves,
it will result in duplicate alerts for same task !

So, If you come across anything better, please share with me too!