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Assigned to email stops working when item level permissions are

  Asked By: Alyson    Date: Aug 04    Category: MOSS    Views: 11344

i am facing a very strange issue on MOSS 2007 platform.

i created a simple "Task List" on a top level site with the "email
notification" feature turned on. Later i made some changes in it like adding
a few columns, changing their order, modifying permissions etc. everything
worked fine untill i made a final change under advanced settings. i changed
item level permissions for visitors to only read their own items. After
that, the email notification on ownership assignment stopped working.

Later on, i recreated the list and made all the changes once again, and this
time i tried changing other advanced settings like disabling the "new
folder" command under new menu, even changing item level permission to only
allow "editing" their own item. But there was no issue and i kept receiveing
emial notifications, and as soon as i changed the item level permission to
"read their own item", the email notifications stopped coming in.

Later on, i reverted this change back. but even then the email notifications
did not start working so i had to rebuild the whole list.

Does anyone have a clue of what might be happening here? i really need to
only allow people to see their "own" items.



4 Answers Found

Answer #1    Answered By: Deirdre Macias     Answered On: Aug 04

I believe you can have one but not both. email  notification on change
of ownership requires that both the new owner and the old owner can see
the item  for the notification to kick off. If you set advanced
permissions to users can only "Read their own" then either the old owner
or the new owner won't be able to see the item when membership changes.
Depending on when the email is kicked off, probably after the change,
then one or the other can't be informed because they can't see the item

Answer #2    Answered By: Kala Solomon     Answered On: Aug 04

I think in order to achieve the objective of allowing people to only read their
own item  and receive email  notification at the same time, I might need to write
my own email notification workflow, right?

Answer #3    Answered By: Madison Clark     Answered On: Aug 04

Since workflows always fire after the re-assignment you might still have
a problem figuring out who the old owner was. I think it would be
better to write it as an Event Reciever (Handler) that could intercept
the Modify Event while ownership is being changed, but before it is
committed to the database. That way you might be able to get both
present and past owners.

Answer #4    Answered By: Ryan W     Answered On: Jul 23

I've seen the same issue  - more details