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Add Approval Task List Columns to Document Library

  Asked By: Tarak    Date: Jan 16    Category: MOSS    Views: 3018

I'm fairly new to SharePoint and I'm trying to create a Document Library that
will allow our Accounting Department to automate its Journal Entry Approval

I'm using MOSS 2007 and am trying to only use "Out of the Box" functionality.

I've created a Document Library utilizing Site Content types and have created a
Workflow within the Journal Entry content type. This workflow uses it's own
"Journal Entry Approval Tasks" task list to track the process flow.

When I initially added the Workflow to the Library, it gave me the option of
adding the Approval Workflow Status, which is good. It's nice to see the status
of the Workflow. However, I've been asked if I can also add the "Assigned To"
column from the Workflow.

When I try to add a Look Up Column to the Content Type, I can pull from the
"Journal Entry Approval Tasks" task list, but it does not give me the option to
pull "Assigned To".

Does anyone know if this is possible? With out of the box functionality?



1 Answer Found

Answer #1    Answered By: Shannon Fleming     Answered On: Jan 16

An Approval workflow can be assigned to a number of people at any one time. The
workflow creates tasks for each user in a seperate list. That list  is where the
AssignedTo information is stored. You can see the information by click on the
status link in the original document  library, but adding it directly to the
library list display would be impossible without custom code (and I wouldn't
want to try it even with custom code).

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