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How to allow everyone to see documents in a secured team site

  Asked By: Jordan    Date: Apr 02    Category: Sharepoint    Views: 1109

I have a user that has a team site that is secured to only her team. She will be storing documents for her team, but also will have several public domain documents that she want's visible to the entire company. Is it possible to do this with audience targeting? If not, how can this be achieved? Her team will also have a departmental site along with other departments. Would it be possible to put a web part in that site collection and have it show the intended documents from her team site (which could be in another site collection)?



1 Answer Found

Answer #1    Answered By: Brianna Olson     Answered On: Apr 02

If I'm understanding your architecture correctly, you could follow a process like this:

1. Put those public  domain documents  into a document library on her site.
2. Give them a unique content type. It doesn't need any metadata, just a CT that identifies them.
3. Ensure that everyone has access to that document library.
4. At the place where you want users to access those document, use a core search web  part with a fixed query along the lines of "ContentType:uniqueCT".

That will display those records from anywhere in the farm.

That's a pretty broad outline, but may meet the requirements.