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Alerts in SP 2007

  Asked By: Anna    Date: Nov 25    Category: MOSS    Views: 739

A user of one of our SharePoint 2007 sites has come to me with an alert
question. She's signed up for a daily summary alert on a list that sees
a lot of activity. But instead of getting a true "summary" email like
she did with SharePoint 2003 (where all she saw was the title of the
list item, who modifed it and when), she now gets the details of every
single list item that changed. (For example, she's seeing 30+ fields
for each of the 50 or so list items that were added in the past day -
all in her email alert.) This isn't workable, and according to my
reading, shouldn't even be happening. I haven't been able to figure out
if there's a setting somewhere that I could change to fix this. Does
anyone have any suggestions?



4 Answers Found

Answer #1    Answered By: Latisha Schneider     Answered On: Nov 25

Does anyone have any ideas about this?

Answer #2    Answered By: Nora Maxwell     Answered On: Nov 25

I have the same issue.
It seems the only way to customize alert email content is to wade
through XML.

Is anyone aware of an easier way? ..third party application maybe?

This from MSDN msdn2.microsoft.com/en-us/library/ms868597.aspx

Customizing the Message Text for Alerts

You can modify the content and format of e-mail alerts  about changes
made to list items in Microsoft Windows SharePoint Services by
customizing XML files that are installed in the Local_Drive\Program
Files\Common Files\Microsoft Shared\Web Server
Extensions\60\Template\1033\XML directory. These files include
NotifItem.xml, NotifListHdr.xml, NotifSiteFtr.xml, and
NotifSiteHdr.xml, each of them defining a specific part of the overall
message that is sent. Each of these files implements a subset of
Collaborative Application Markup Language (CAML) to construct the
resulting HTML.

Answer #3    Answered By: Corina Duran     Answered On: Nov 25

I have a section describing how to edit the XML.

Answer #4    Answered By: Irving Hurley     Answered On: Nov 25

I am trying to figure out how to edit the content of the submit for
approval email.

I cannot find the xml files described below though. I do see an xml
file called alerttemplates.xml in Program Files\Common
Files\Microsoft Shared\web server extensions\12\TEMPLATE\XML.

Does anyone have any idea why I can't see the other xml files?

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