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ACL Issue

  Asked By: Siddhi    Date: Jan 01    Category: Sharepoint    Views: 713

My intranet went live today and after 8 hours clueless users are
trashing it. There is a requirement that most of them have author
privs. They wanted quick links everywhere to jump around the doc
library. Now they are rearranging the folders and deleting folders
high in the tree. They were told multiple times to leave to doc
library alone. Is there an easy way to allow them to author docs but
not the folder structure? Do I have to mod the system files to
remove the delete link? How about limiting changing the folder
structure to allow only coords to change the doc tree, but still
allow authors to add docs? Is there anything out there now for a web
part? (besides offering to torture the users)

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2 Answers Found

 
Answer #1    Answered By: Ali Javed     Answered On: Jan 01

What I did was comment the delete-link out, so that they cannot
delete folders  anymore :
http://www.spsfaq.com/customising.asp?postid=591

 
Answer #2    Answered By: Karrie Wooten     Answered On: Jan 01

What I did was only have a small coordinator set on the workspace (really
just one group called "Intranet Coordinator"), and then only they can create
directories on the top level of the Documents folder.

When I create a new folder, I make that same group Coordinator, then I make
"Intranet Author" the author. Add people to that group instead of the
security attributes. In fact, I have two groups for every functional group
in our org to further limit the doc  tree. For example, I have

Int-Author-HR
Int-Author-Legal
Int-Author-Ops
Int-Author-Admin
Int-Coord-HR
Int-Coord-Legal
Int-Coord-Ops
Int-Coord-Admin

etc

One or two people in each group are a coordinator, and the rest are authors.
We make sure the coordinators are subscribed to their doc libs so they know
what's going on.

In this way, we not only avoid the SP1 bug of security attributes not taking
effect until restarts, we also make it so that no specific names are ever
assigned on the security attributes. Turnover isn't high, but our employee
base is not static. You want roles instead of names on these folders.

For your quick  links issue, you can probably set permissions on that as
well.

 
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